Outlook to SharePoint E-mail Manager | Mail2Share - Features

• Drag-and-drop emails, attachments and documents from Outlook to SharePoint libraries
• Add SharePoint libraries in the form of Outlook folders
• Drag & drop one or more attachments from an email to SharePoint libraries
• Provides an intuitive navigation tree of all SharePoint sites, libraries and folders
• Easy SharePoint libraries deployment & configuration by a Central Configuration
• Automatically capture e-mail metadata
• Instantly apply custom metadata
• Work online & offline
• Storage of e-mails in an .msg format
• Store e-mails in SharePoint Records Center
• Support for In-Place Records Management

Mail2Share comes into one single MSI package deployable via GPO (Group Policy Object) or SCCM (Microsoft System Center). SharePoint Administrators can quickly support diverse SharePoint users in various locations, working online or off-line.

• Supports SharePoint:
  • SharePoint Server 2010
  • SharePoint Foundation 2010
  • Microsoft Office SharePoint Server 2007 (MOSS 2007)
  • SharePoint Services 3.0 (WSS 3.0)
• Supports Outlook :
  • Outlook 2010
  • Outlook 2007
  • Outlook 2003
• Supports Windows:
  • Windows 7 (32/64)
  • Vista (32/64)
  • Windows XP
  • Windows Server 2003/2008 (32/64)

Emails and attachments can be easily moved or copied from Outlook to SharePoint libraries and folders through drag-and-drop or using Outlook business rules. Message fields are instantly captured in Outlook and mapped with the SharePoint columns. Users can set content types and apply custom metadata, then save e-mails as .msg files that have an automatically generated unique name.

• Auto capture of email fields (To, From, Date, etc.) in Outlook
• Allow to apply custom SharePoint metadata in Outlook
• Dynamic prompt for adding custom or SharePoint required metadata
• Support for multiple Content Types
• Support for Deep Level Folder Structures
• Create new SharePoint libraries folders directly from Outlook
• Take full advantage of Outlook Search capabilities

• Access SharePoint content directly from Outlook
• Full access to SharePoint views, search and edit capabilities in within Outlook
• Provide access to content by using a SharePoint Data and a SharePoint Site in the Outlook Pannel

Users can select specific documents libraries for sync to Outlook. Off-line content is kept up to date with auto background sync based on start-up and time intervals. 1-way and 2-way sync configuration options can be set by users for specific libraries.

• True 1-Way Sync (items are moved from Outlook to SharePoint)
• Supports 2-Ways Sync between Outlook and SharePoint
• Background Sync on start-up and on configurable intervals
• Manual Sync a specific libraries
• Select multiple libraries to sync at once
• Automatically disable background sync when offline
• Automatic addition of new libraries at sync
• Easy sync conflict resolution
• High performance synchronization for large libraries
• Zero impact on Microsoft Outlook start-up or general use performance

Metadata can be used online and offline to easily organize and find content. The e-mails and documents metadata can be edited or added to one or multiple items at a time, with a right-click action.

• Easy Metadata Mapping through Content Type Configuration
• File Upload Window for quick metadata completion
• Quickly enter or update missing metadata
• Edit/Change metadata for multiple items at once
• Set default library metadata
• Provides an intuitive metadata mapping window
• Use the Search Folder for Metadata Management Issues

Mail2Share adheres to SharePoint security. Users can only upload or view content for libraries/lists where they have appropriate SharePoint access.

• Use default Windows logon credentials
• Use different Windows Username/Password & Domain credentials
• Support of standard IIS authentication types
• Adheres to all SharePoint permissions and settings
• Support for SSL (https://)